Table of Contents

• Manuscript preparation
• Template
• References
• Language
• The types of manuscripts the journal will consider for publication
• Typology of contributions
• Previously published papers
• Submission process
• Submission Preparation Checklist
• Authorship and contributorship
• Corresponding Author Responsibilities
• Authorship Changes
• Author Identification
• Conflicts of interest / Competing interests
• Data sharing and reproducibility
• Ethical oversight
• Territorial Descriptions
• Intellectual property & Research integrity
• Peer Review process in detail
• Post-publication discussions and corrections
• Post-publication discussions
• Corrections

Manuscript preparation

Template

Please use the AI-Linguistica Basic Style Rules  and the AI-Linguistica Template to write your article!

For additional info, you can check the Generic Style Rules for Linguistics. The AI-Linguistica Template also contains more specific information on formatting.

• AI-Linguistica: Basic Style Rules
• Linguistics: Generic Style Rules
• AI-Linguistica: Template (Word)

During the submission process, authors are asked to copy and paste their references in the submission system. These will be used for cross-referencing articles by Crossref.

References

The references (both in the text and in the final reference section) have to be formatted following the Generic Style Rules for Linguistics (https://www.eva.mpg.de/lingua/pdf/GenericStyleRules.pdf). For more information click here: Basic Style Rules

Language

Articles can be submitted in English, Español, Français, Italiano and Português.

When submitted in a different language than English please provide the title and abstract in the English language as well. 

The types of manuscripts the journal will consider for publication

Typology of contributions

AI-Linguistica publishes the following types of articles: 

Previously published papers

As stated in our Publication Ethics page, submissions to our journal may only contain content that has not been published previously. 

Posting a manuscript on a preprint server or an author's personal or institutional webpage (without DOI, publisher) does not count as a previous publication. Once the manuscript is accepted and published, the author is responsible to update the preprint record with a publication reference, including the DOI and URL link to the published version. 

Submission process

To submit a manuscript click on the "How to submit" button on the journal landing page. You will be forwarded to the Submissions page where you will find all the relevant information such as author guidelines and a Submission Preparation Checklist. Click on “Make a new submission”. Either login or register a new account. If you register a new account, fill in your data (the username can contain only lower-case alphanumeric characters, underscores, and hyphens, and must begin and end with an alphanumeric character) and decide whether you would like to be contacted in the future to review submissions. You will receive an email for verification.

After logging in you will be forwarded to the author dashboard. Click on "New Submission" and follow the steps in the dashboard. This includes checking all boxes and adhering to the Submission Checklist and acknowledging the copyright statement.

Please also copy and paste your references in the relevant step in the submission system. This is important for cross-referencing scientific papers and will help your and the referenced papers to be more visible to the scientific community.

Please provide your submitted manuscript (that you have prepared via the provided tamplate) in the following format: DOCX.

In step "4. Confirmation" click on "Finish Submission" and confirm that you want to submit your manuscript for review. The journal will be informed of your submission and you will receive an automatically generated email providing a link where you can track the progress of your manuscripts throughout the editorial process.

Articles can be submitted at any time.

Submission Preparation Checklist

Authors are asked to adhere to the following preparation checklist: 

• The authors adhere to the policies of AI-Linguistica.
• The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
• The authors agree that their manuscript is screened for plagiarism with the then offered version of Crossref's Similarity Check, currently iThenticate.
• The text was created using the template provided in the Guidelines for Authors.
• The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
• The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
• The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines and the provided template. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
• Where available, URLs and DOIs for the references have been provided in the reference list.
• The submission contains a statement on competing interests: authors need to declare competing interests and also must explicitly state if they have no competing interests.
• The authors are aware that if the manuscript gets accepted, the published article/contribution and its metadata will be distributed to various search engines, data bases, and abstracting and indexing (A&I) services.
• Moreover, its metadata (including abstract and references) will be sent to Crossref during the DOI registration process. Crossref makes all metadata available through APIs.
• The authors have read and adhere to the Artificial Intelligence (AI) Policy.

Authorship and contributorship 

The author list of the manuscript must only include individuals who have made significant scientific contributions to the research. Likewise, every person who has made a substantial contribution must be included. 

To achieve this, AI-Linguistica uses the Contributors Roles Taxonomy (CRediT), which defines 14 roles that contributors may have in a research project and therefore provides a standardized framework for acknowledgement. Please add an author statement to your article. Please specify here for all authors what they contributed to the present research and the writing of the manuscript. It is essential that all authors have reviewed, discussed, and come to an agreement about their respective roles and contributions to the paper prior to submission.

According to our authorship policy, co-authors must either have written a substantial part of the manuscript and / or have critically reviewed and edited the content. If someone does not meet these criteria, they can still be recognized in the acknowledgement section with their consent. 

We expect all authors to take public responsibility for the content of the manuscript submitted to AI-Linguistica. Furthermore, all authors agree to ensure that inquiries related to the correctness or integrity of any section of their work are suitably examined, resolved, and that the resolution is recorded in the published literature. 

As stated in the Publication Ethics artificial intelligence tools cannot be listed as authors of a paper. If you have used artificial intelligence tools in the preparation of your manuscript, include an AI disclosure in your paper. Provide the name of the platform or program, the version and manufacturer and which tasks were given to the AI tool. Here are examples:

Generative AI disclosure

During the preparation of this work the authors used OpenAI ChatGPT-5.2 to improve the writing style and check grammar and spelling. After using this tool, the authors reviewed and edited the content as needed and take full responsibility for the content of the publication.

Generative AI disclosure

ChatGPT-5.2 mini (OpenAI’s large language model) was employed for language and grammar checks and to translate the examples within the article. The authors carefully reviewed, edited, and revised the ChatGPT-generated texts to their own preferences, assuming ultimate responsibility for the content of the publication.

Generative AI disclosure

Generative AI (Google’s Gemini + name version) has been used as a tool for statistical treatment of raw data.

Any other use of generative AI is prohibited and will lead to the rejection of the paper if detected before publication, and to its retraction if detected or acknowledged once the paper has already been published.

Committees and reviewers are allowed to use AI tools only for proofreading and language corrections. For the sake of ensuring the sincerity of double-anonymou peer-reviewing, reviewers and members of the boards will not upload any part of a contribution (or review) to any AI (or other) tool that would compromise the confidentiality of the document.

AI-Linguistica asks that all authors are listed during submission prior to peer review. 

Corresponding Author Responsibilities

The corresponding author is responsible for representing and speaking on behalf of all authors before and after the publication of the article. 

After acceptance, the corresponding author is required to sign a publication agreement, which formally grants the publisher the right to publish the work. Before signing, the corresponding author must obtain consent from all co-authors, ensuring that everyone agrees to the terms of publication and the final version of the manuscript. Once the agreement is signed, the article proceeds through the final production stages, before it is published online.

Before publication, the corresponding author should ensure that the manuscript adheres to all of AI-Linguistica's editorial and publishing policies and that all authors have reviewed and approved the final version of the manuscript and agreed to the authorship list. The corresponding author must also provide written confirmation of all authors' consent to any changes to the manuscript's authorship.

After publication, the corresponding author remains the main point of contact for any queries about the published article and is responsible for informing all co-authors of any issues and making sure they are resolved in a timely manner.

Authorship Changes

Altering the author list after submission is only allowed with the agreement of all authors. This includes adding, removing, or reordering authors. Any modifications must be initiated by the corresponding author, along with a rationale for the changes and evidence of each author's consent, including any new authors. Authorship changes are subject to approval by AI-Linguistica. 

If issues related to authorship are not resolved in a timely manner, AI-Linguistica might decide to reject the manuscript. However, a resubmission could be considered if the problem is solved during that time. AI-Linguistica might consider a resubmission if/when the authorship issue has been fully addressed and resolved. 

Author Identification

AI-Linguistica requires that corresponding authors provide their ORCID iD during submission. While it is not mandatory, AI-Linguistica encourages all authors to provide their ORCID as well.

Upon acceptance of a manuscript, AI-Linguistica discloses all ORCIDs provided.

AI-Linguistica uses the Crossref-implemented automatic update feature which means that the authors’ ORCIDs will be saved and used to update the records of authors once the paper gets published.

Conflicts of interest / Competing interests

Please refer to the Publication Ethics page for information on what and how to declare conflicts of interest.

Data sharing and reproducibility 

AI-Linguistica is committed to upholding the principles of good scientific practice and Open Science. Our goal is to promote research that adheres to the FAIR principles (Findable, Accessible, Interoperable, and Reusable). We aim to cultivate an open research culture, as recommended by the UNESCO guidelines for Open Science, which advocate for research to be "as open as possible" (UNESCO Recommendation on Open Science).

Research outputs extend beyond traditional written works to encompass data, code, software, and other materials. To ensure transparency and reproducibility, we encourage authors to deposit all of these research outputs in a publicly accessible, FAIR-aligned public repository. Whenever no ethical or legal constrains apply, authors are requested to publish their data and other materials. Please describe your approach in a Data Availability Statement.

If research data or other research material cannot be published, for example for reasons of data protection, research ethics or copyright, this can also be indicated. Data Availability Statements should include information on where data supporting the results reported in the article can be found including, where applicable, hyperlinks to publicly archived datasets analysed or generated during the study.

AI-Linguistica suggests different formulations for data availability statements on this page (see Table below). Please adapt these suggestions to suit your submission, specifying the type of research material you are referring to, such as datasets, questionnaires, transcripts, observation protocols, audio/video/image material, literature collections, archival material or code. If none of these suggestions seem suitable for your work, you can find additional guidance and language suggestions on the Iowa University Libraries website. 

Data availability	Sample language
Research material is freely accessible in a repository or research data centre.	The research material used in this study is freely available in the repository/research data centre [name of repository/research data centre] under [DOI].
The research material has not been published and can be obtained from the authors.	The datasets generated during and/or analysed during the current study are not publicly publicly available due [reason why data are not public] but are available from the corresponding author if there is a legitimate interest.
not applicable	No research material was generated or analysed as part of this study.
Research material is available within the article or in an appendix.	The research material generated or analysed as part of this study is included in this article and/or in the appendix.
Research material is available in a repository with restricted access.	The metadata of the research material analysed in this study are available in the repository/research data centre [name of repository/research data centre] under [DOI]. Release of the dataset can be requested from the authors under certain conditions [name of person holding rights, e-mail address].
The data is subject to third party restrictions.	The data that support the findings of this study are available from [third party name] but restrictions apply to the availability of these data, which were used under license for the current study, and so are not publicly available. Data are, however, available from the authors upon reasonable request and with permission of [third party name].
The research material is not freely available.	The research material will not be published for ethical, privacy or other reasons.

The chart above is adapted from the Open Gender Journal, the chart provided by Iowa University Libraries and the article cited below and it is licensed under a Creative Commons Attribution license (CC-BY): Hrynaszkiewicz, I, Simons, N, Hussain, A, Grant, R and Goudie, S. 2020. “Developing a Research Data Policy Framework for All Journals and Publishers.” Data Science Journal, DOI: http://doi.org/10.5334/dsj-2020-005

Ethical oversight 

Any research submitted to AI-Linguistica for publication must comply with our guidelines on research ethics. In accordance to COPE guidelines, we retain the right to reject a manuscript if we believe it does not meet our high ethical standards, regardless of whether the authors obtained ethical approval or it falls outside the requirements for such approval. 

Territorial Descriptions

In submitted manuscripts, territorial descriptions should adhere to international conventions and agreements. PUBLIA – SLUB Open Publishing and AI-Linguistica maintain neutrality and take no position on any claims to territory, be they explicit or implicit, made in published manuscripts, maps, or institutional affiliations.

Intellectual property & Research integrity 

For information on intellectual property and research integrity including redundant publications and listing AI tools as authors, please refer to the Publication Ethics section.

Peer Review process in detail

AI-Linguistica is committed to upholding a fair, transparent, and timely peer review process that ensures scholarly integrity and protects the rights and responsibilities of authors, editors, and reviewers.

All contributions undergo a first review by the editorial team, in which they are checked for formal suitability. This also includes the possibility of checking for plagiarism. Proposals that successfully pass this Desk Review are then peer-reviewed by two external reviewers.

The reviewing process takes place in the form of a double-anonymized peer review. Based on the reviewers' reports, the editors decide whether to accept (with minor or major revisions), revise and resubmit or reject altogether the publication proposal submitted. Authors shall receive the editors' decision no longer than 8 weeks after their submission. Unpublished submissions will not be shared with anyone other than those officially contributing to peer review.

Authors may have to make several changes to their manuscript. In doing so, they enter into a dialog with the editorial team and may have to explain how they deal with expert recommendations. They have the scientific freedom to implement the recommendations of the reviewers according to their own assessments.

Reviewers should review only those manuscripts for which they have professional expertise. In the case of conflicting expert recommendations, editors decide on the evaluation, obtain further expert opinions if necessary, and propose a solution with which they approach the authors. Editors and reviewers must not take advantage of the peer review process for personal gain. 

Articles are published on the journal's website as soon as they are accepted and ready for publication. Articles written in a language other than the author's mother tongue must be proofread by a native speaker.

All reviewers follow the COPE Guidelines: Ethical Guidelines for Peer Reviewers (https://doi.org/10.24318/cope.2019.1.9)

In case of editorial team submissions, the following steps are taken to preserve impartiality: Manuscripts submitted by Editorial Team members, including the Editor-in-Chief, are handled by a Guest Editor or a Senior Editor with no affiliation to the author(s). The submitting editor is excluded from all stages of peer review and editorial decision-making related to their manuscript. These submissions undergo the same rigorous review as any other.

Post-publication discussions and corrections 

Post-publication discussions

AI-Linguistica allows post-publication discussion through letters to the editor or commentaries. If these materials are found to be constructive and useful to the community, they will be peer-reviewed and revised. The original authors would be asked for a response or reply, which again will be peer reviewed and revised and, if accepted, both will be published and indexed in bibliographic databases.

Corrections

In certain instances, corrections may be necessary to maintain the integrity of published scientific research. AI-Linguistica recognizes the following methods to correct the scientific record: (i) Corrigendum. Minor technical errors can be corrected with the new version of the same article without notification. Otherwise, a corrigendum will be issued when a minor error is found in an otherwise reliable publication, typically due to an honest mistake. This type of correction may also be used when the author list is incorrect. (ii) Retraction: AI-Linguistica adheres to the retraction guidelines set by COPE. When issuing a retraction, AI-Linguistica will provide a detailed note explaining the reasons for the retraction. (iii) Removal: Manuscripts can be withdrawn before publication. However, once published, articles cannot be "unpublished." In exceptional cases, such as legal action, AI-Linguistica may remove the full text and add a statement on the article's landing page.

If you suspect that an AI-Linguistica article or submission contains errors, unethical research, or other issues related to its integrity, please contact AI-Linguistica’s Editorial Board directly through email (anna-maria.decesare@tu-dresden.de) and cc the team at PUBLIA SLUB Open Publishing (info@publia.org). To bring concerns to our attention, please provide the article's citation, DOI, and a clear explanation of the issue, along with any potential conflicts of interest you may have with the authors, funders, or sponsors. AI-Linguistica will investigate concerns raised about submissions or publications, independent of the study's age and source.